Privacy Policy

Last updated: September 6, 2017

tl;dr
We only collect what we need to operate our service, run analytics, and facilitate billing. We take extra measures to protect your information. We do not sell or trade your data. We commit to erasing your data from our servers when you stop using our service.

1. Introduction

Speak Riddles Old Man Limited ("us", "we", "our") operates Yeep, an access management software platform (“application”, “service”, “platform”). Our platform provides a single focal point for managing user access across your online services.

In this Privacy Policy we explain what data we collect and why. We tried to make this as simple as possible, so please spend a few minutes to read through the document below.

2. What data we collect

Our application requires access to your online services (e.g. GitHub, Dropbox, AWS), so we may read the following information:

  1. The users of your online services;
  2. The resources that your online services expose (e.g. files under your Dropbox account);
  3. The in-between relationships of your resources and users.

Please note we do not read the contents of your files, but rather the information that surrounds them, such as name, URL, image and type.

More specifically the data we collect are as follows:

2a. Personal data

By “Personal Data” we mean any information relating to an identified or identifiable natural person.

  • User details, such as name, telephone number, email address, profile picture and business role.
2b. Other data

By “Other Data” we mean data other than Personal Data.

  • Browser and device data, such as IP address, device type, internet browser type, screen resolution, operating system name and version, device manufacturer and model, language, plug-ins, add-ons and the version of the application you are using;
  • Application usage data, such as time spent on our service, pages visited within yeep.io, language and timezone preferences;
  • Company data, such as company name, address, postal code, registration number and tax ID;
  • Online Service data, such as file names, types, images and permissions.

3. Why we collect data

We only collect data that are required for the following purposes:

  • to generate and maintain an access matrix of who has access to what across your Online Services;
  • to measure the usage of the Application;
  • to bill and collect money;
  • to investigate, prevent, or take action regarding illegal activities or suspected fraud;
  • to send any email messages (e.g. system alerts or new bargains), including providing customer support;
  • to enforce compliance with Terms of Service or applicable law, as well as to meet legal requirements.

4. Disclosure of data

We do not sell or trade your data. We may however disclose your data to third parties:

  • in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets;
  • if we are acquired by a third party, in which case your data will be transferred alongside other company assets;
  • if it is absolutely necessary for maintenance activities carried out by our hosting providers, in which case all necessary security precautions and non-disclosure agreements will be in place;
  • if we are under a duty to disclose or share your personal data in order to (a) comply with legal obligation; (b) enforce our Terms and Conditions; (c) protect our rights, privacy, safety or property; (d) respond to requests from courts, law enforcement agencies, regulatory agencies, and other public and government authorities, which may include authorities outside your country of residence.

5. Security

While no method of transmission over the Internet is 100% secure, we take extra measures to protect your Data.

  • We stand on the shoulders of giants, using secure and reliable hosting vendors such as AWS and Heroku;
  • Our production database, hosting the main bulk of your data, is encrypted at rest, meaning all the data are encrypted on the disk;
  • We do not store your passwords;
  • All communications within our system (e.g. database to application server, application server to message queue, application server to client) are encrypted.

6. Deleted data

If you decide to close your Yeep account, we will erase all your data from our live databases. In accordance to our backup policy, your data may remain on our secure server, in the form of a backup file, for no longer than one (1) month. That said, closing your account is irreversible.

By using Yeep you consent on the use of your personal data in accordance with this Privacy Policy and the Terms of Service. You may revoke your consent at any time by closing your Yeep account. Your data will be consequently deleted following the process described in Section “6. Deleted Data”.)

8. Right of access

You have the right to request access to the data that we have collected upon formal notice via e-mail (see Section “11. How to Contact Us”). We will respond within 30 days upon receipt of your request. The request is considered to be received within 24 hours upon sending the e-mail.

9. Right of rectifying

You have the right to rectify the data that belong to you if you find them inaccurate or outdated upon formal notice via e-mail (see Section “11. How to Contact Us”). We will ensure that data have been rectified and updated within 30 days upon receipt of your request. The request is considered to be received within 24 hours upon sending the e-mail.

10. Changes to the privacy policy

We may change this Privacy Policy. The “Last updated” legend at the top of this Privacy Policy indicates when the Privacy Policy was last revised. Any changes are effective when we post the revised Privacy Policy on our service.

We may provide you with disclosures and alerts regarding the Privacy Policy or personal data collected by posting them on our website and, if you are a user, by contacting you through your Yeep dashboard, email address and/or the physical address listed in your Yeep account.

You agree that electronic disclosures and notices have the same meaning and effect as if we had provided you with hard copy disclosures. Disclosures and notices in relation to this Privacy Policy or personal data shall be considered to be received by you within 24 hours of the time they are posted to our website or, in the case of users, sent to through one of means listed in this paragraph.

11. How to contact us

If you have any questions about this Privacy Policy, please contact us at privacy@yeep.io or at:

Speak Riddles Old Man Ltd
Arch. Makariou 59, Office 401
6030 Larnaca, Cyprus

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Speak Riddles Old Man Ltd

Arch. Makariou 59
Larnaca, 6030
Cyprus

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